TERMS AND CONDITIONS

1. Introduction and Acceptance of Terms

1.1. Welcome to Legal Print Secure Scan LLC (“we,” “us,” or “our”). We are dedicated to providing secure document handling and digital communication solutions. These Terms and Conditions (“Terms”) govern your access to and use of our website, www.legalprintsecurescan.com (the “Site”), and all associated services, including but not limited to secure document printing, scanning, digital communication, and related offerings (collectively, the “Services”).

1.2. By accessing, browsing, or using our Site or Services, you acknowledge that you have carefully read, fully understood, and unconditionally agree to be legally bound by these Terms. If you do not agree with any part of these Terms, you must immediately cease all use of our Site and Services.

1.3. We reserve the unequivocal right to modify, amend, or update these Terms at any time without prior notice. Any changes will be promptly posted on this page with an updated “Effective Date.” Your continued use of the Site or Services after any such changes constitutes your explicit acceptance of the newly revised Terms. It is your ongoing responsibility to periodically review these Terms to stay informed of any updates or modifications.

2. Description of Services

2.1. Legal Print Secure Scan LLC provides a comprehensive suite of specialized services designed to ensure the secure handling and transmission of sensitive documents and communications. Our Services include, but are not limited to:

• Secure Document Printing: We offer high-security printing services with stringent chain-of-custody protocols, including secure transport and controlled access to printing facilities, to protect the confidentiality and integrity of your documents. This service is tailored for legal, financial, and other sensitive materials.
• Secure Document Scanning: Our advanced scanning services employ state-of-the-art encryption and secure storage options to digitize your documents while maintaining their confidentiality and ensuring compliance with industry standards. This includes metadata management and secure file transfer.
• End-to-End Encrypted Email: We leverage ProtonMail’s robust end-to-end encryption technology to provide secure email communication between ProtonMail users, ensuring that only the intended sender and recipient can access the content of the emails.
• Password-Protected Encryption: For email communications with recipients who do not use ProtonMail, we offer password-protected encryption, allowing for secure transmission of sensitive information. The password distribution is the responsibility of the sending party.
• Data Storage and Management: We provide secure storage and management of digital documents with advanced encryption, granular access controls, and regular data backups to ensure data integrity and availability. Our systems are designed to comply with relevant data protection regulations.
• Consultation and Support: We offer expert consultation and support regarding secure document handling, digital communication practices, and compliance requirements. Our team can assist with developing secure workflows and implementing best practices.

2.2. We are committed to providing accurate, reliable, and secure Services. However, we do not warrant that our Services will be completely error-free or uninterrupted. We make reasonable efforts to maintain service availability and address any issues promptly.

3. User Obligations and Responsibilities

3.1. You agree to use our Site and Services only for lawful purposes and in strict accordance with these Terms. You must not use our Site or Services for any illegal, unauthorized, or unethical activities.

3.2. You are solely responsible for the accuracy, completeness, and legality of any content or information you provide to us. You warrant that you possess all necessary rights, permissions, and consents to provide such content or information.

3.3. You must not attempt to gain unauthorized access to our systems, networks, or data. You must not disrupt, interfere with, or compromise the operation, security, or integrity of our Site or Services.

3.4. You are entirely responsible for maintaining the confidentiality of your account credentials, including usernames and passwords. You agree to notify us immediately of any unauthorized use of your account or any other security breach.

3.5. You agree not to transmit any viruses, malware, ransomware, or other harmful code through our Site or Services. You must not engage in any activities that could damage, disable, or impair our systems or networks.

3.6. You agree to comply with all applicable laws, regulations, and industry standards related to your use of our Site and Services.

4. Secure Communication and Data Handling

4.1. We prioritize the security and confidentiality of your communications and data. Our email Services utilize end-to-end encryption for ProtonMail users, ensuring that only the sender and recipient can access the content of the emails.

4.2. For email communications with non-ProtonMail users, we offer password-protected encryption. You are responsible for securely communicating the password to the recipient using a separate, secure channel.

4.3. We employ industry-standard security measures, including advanced encryption protocols, robust firewalls, intrusion detection systems, and strict access controls, to protect your data from unauthorized access, use, or disclosure.

4.4. While we implement comprehensive security measures, you acknowledge that no method of transmission over the internet or electronic storage is completely secure. You agree that we are not responsible for any security breaches or data loss that are beyond our reasonable control, provided we have implemented reasonable security practices.

4.5. If your data contains Protected Health Information (PHI), we agree to handle that data in strict accordance with the Health Insurance Portability and Accountability Act (HIPAA) regulations. We will implement appropriate administrative, physical, and technical safeguards to protect the confidentiality, integrity, and availability of PHI.  

4.6. If your data contains Payment Card Industry (PCI) data, we confirm that we are PCI DSS compliant, and we agree to handle that data in strict accordance with PCI DSS regulations.

5. Confidentiality and Non-Disclosure

5.1. We are committed to maintaining the highest standards of confidentiality regarding your information. We will not disclose your confidential information to any third party without your explicit consent, except as required by law or as necessary to provide our Services.  

5.2. You agree to keep any confidential information you receive from us confidential and not disclose it to any third party without our express written consent.

5.3. In the event of a legal obligation to disclose confidential information, we will make reasonable efforts to notify you in advance, unless prohibited by law or court order.

6. Intellectual Property Rights

6.1. All content on our Site, including text, graphics, logos, images, software, and other materials, is our exclusive property or the property of our licensors and is protected by copyright, trademark, patent, and other intellectual property laws.  

6.2. You may not reproduce, distribute, modify, create derivative works from, or publicly display any content on our Site without our express written consent.

6.3. You grant us a non-exclusive, royalty-free, worldwide, perpetual, and irrevocable license to use any content you provide to us for the limited purpose of providing our Services.

7. Payment and Fees

7.1. You agree to pay all fees and charges associated with your use of our Services in a timely manner. Late payments may incur interest charges or service interruptions.

7.2. If you dispute any charges, you must notify us in writing within [number] days of the billing date, providing detailed information about the dispute.

7.3. If you utilize our services that require PCI compliance, we confirm that we are PCI DSS compliant, and maintain those standards. We take reasonable steps to ensure the security of your payment information.

8. Privacy Policy and Data Protection

8.1. Your use of our Site and Services is also governed by our Privacy Policy, which is incorporated by reference into these Terms.  

8.2. We comply with the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other applicable data protection laws regarding the collection, use, and protection of your personal data.  

8.3. We collect and process your personal data in accordance with our Privacy Policy. By using our Site and Services, you explicitly consent to such collection and processing.

9. Disclaimers and Limitation of Liability

9.1. Our Site and Services are provided “as is” and “as available” without warranties of any kind, either express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, and non-infringement.  

9.2. We do not warrant that our Site or Services will be completely error-free, uninterrupted, secure, or free from viruses or other harmful components. We make reasonable efforts to maintain service availability and security.

9.3. To the fullest extent permitted by law, we shall not be liable for any direct, indirect, incidental, consequential, or punitive damages arising from your use of our Site or Services, including but not limited to loss of profits, data, or use, even if we have been advised of the possibility of such damages.  

9.4. We disclaim any liability for any damages arising from any third-party websites or services linked to our Site.

10. Indemnification

10.1. You agree to indemnify, defend, and hold us harmless from any claims, damages, losses, liabilities, and expenses (including reasonable attorneys’ fees) arising from your use of our Site or Services, your violation of these Terms, or your infringement of any third-party rights. This includes, but is not limited to, claims related to data breaches, intellectual property infringement, and non-compliance with applicable laws and regulations.  

10.2. This indemnification obligation will survive the termination or expiration of these Terms and your use of our Site and Services.

11. Governing Law and Jurisdiction

11.1. These Terms shall be governed by and construed in accordance with the laws of the State of Texas, without regard to its conflict of law principles. This means that any legal disputes or claims arising from these Terms will be resolved according to Texas state law, regardless of where you are located.  

11.2. Any disputes arising under these Terms shall be resolved exclusively in the courts located in [Specify County, Texas]. You hereby consent to the personal jurisdiction of these courts and waive any objections to venue or forum non conveniens. This ensures that any legal proceedings related to our agreement will take place in a designated Texas court.

11.3. In the event of any legal action or proceeding to enforce or interpret these Terms, the prevailing party shall be entitled to recover its reasonable attorneys’ fees and costs.

12. Termination

12.1. We may terminate your access to our Site or Services at any time for any reason, including but not limited to your violation of these Terms, non-payment of fees, or engaging in activities that may harm our business or reputation. We may provide notice of termination, but we are not obligated to do so.

12.2. Upon termination, you must immediately cease all use of our Site and Services. Any outstanding fees or charges will become immediately due and payable.

12.3. We may retain your data for a reasonable period after termination, as required by law or for legitimate business purposes. We will handle such data in accordance with our Privacy Policy.

12.4. Certain provisions of these Terms, including but not limited to confidentiality, intellectual property, disclaimers, limitation of liability, indemnification, and governing law, will survive termination.

13. Severability

13.1. If any provision of these Terms is found to be invalid or unenforceable by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect. The invalid or unenforceable provision will be modified or replaced with a valid and enforceable provision that achieves the original intent of the parties.  

13.2. The parties agree to negotiate in good faith to replace any invalid or unenforceable provision with a valid and enforceable provision that most nearly reflects the original intent of the parties.  

14. Force Majeure

14.1. We shall not be liable for any failure or delay in performing our obligations under these Terms due to circumstances beyond our reasonable control, including but not limited to acts of God, natural disasters, war, terrorism, civil unrest, labor disputes, internet outages, government actions, and disruptions in essential services.  

14.2. In the event of a force majeure event, we will make reasonable efforts to mitigate the impact and resume performance as soon as practicable. We will also provide prompt notice to you of the occurrence and expected duration of the event.

14.3. During a force majeure event, our obligations under these Terms will be suspended to the extent necessary.

15. Third-Party Links and Services

15.1. Our Site may contain links to third-party websites or services that are not owned or controlled by us. We are not responsible for the content, privacy policies, or practices of any third-party websites or services.  

15.2. You acknowledge and agree that we shall not be liable for any damages or losses arising from your use of any third-party websites or services. We encourage you to review the terms and conditions and privacy policies of any third-party websites or services you visit.  

15.3. Any integration or compatibility with third-party software or services is provided for convenience only and does not imply endorsement or warranty.

16. Amendments and Waivers

16.1. We reserve the right to amend these Terms at any time by posting the revised Terms on our Site. Your continued use of our Site or Services after any amendments constitutes your acceptance of the revised Terms.

16.2. No waiver of any provision of these Terms shall be effective unless in writing and signed by an authorized representative of Legal Print Secure Scan LLC.  

16.3. Any failure to enforce any provision of these Terms shall not constitute a waiver of that provision or any other provision.

17. Entire Agreement

17.1. These Terms, together with our Privacy Policy and any other legal notices or agreements published on our Site, constitute the entire agreement between you and Legal Print Secure Scan LLC regarding your use of our Site and Services.

17.2. This agreement supersedes all prior or contemporaneous communications and proposals, whether oral or written, between you and Legal Print Secure Scan LLC.  

18. Electronic Communications

18.1. By using our Site and Services, you consent to receive electronic communications from us, including emails, notices, and updates.

18.2. You agree that all agreements, notices, disclosures, and other communications that we provide to you electronically satisfy any legal requirement that such communications be in writing.  

Contact Information

If you have any questions or concerns about these Terms, please contact us at:

Legal Print Secure Scan LLC
5900 Balcones Drive STE 16328
Austin, Texas 78731, United States
Ph (830) 331-0320

[email protected]

COOKIES POLICY

1. Introduction

1.1. Legal Print Secure Scan LLC (“we,” “us,” or “our”) uses cookies and similar tracking technologies on our website, www.legalprintsecurescan.com (the “Site”), to enhance your browsing experience and improve our services. This Cookies Policy explains what cookies are, how we use them, and how you can manage your cookie preferences.  

1.2. By using our Site, you consent to our use of cookies as described in this policy. If you do not agree with our use of cookies, you can manage your preferences as outlined below.

1.3. We may update this Cookies Policy from time to time. We will notify you of any significant changes by posting the updated policy on our Site with a revised “Effective Date.” Your continued use of our Site after any changes constitutes your acceptance of the new policy.

2. What are Cookies?

2.1. Cookies are small text files that are placed on your computer or mobile device when you visit a website. They are widely used to make websites work more efficiently and to provide information to website owners.  

2.2. Cookies can be “persistent” or “session” cookies: Persistent cookies remain on your device for a set period or until you delete them. Session cookies are temporary and are deleted when you close your browser.  

2.3. Cookies can also be “first-party” or “third-party” cookies: First-party cookies are set by the website you are visiting. Third-party cookies are set by domains other than the one you are visiting.

3. How We Use Cookies

3.1. We use cookies for various purposes, including:

Essential Cookies: These cookies are necessary for the operation of our Site. They enable core functionalities such as page navigation and access to secure areas.

Analytics Cookies: These cookies help us understand how visitors interact with our Site by collecting and reporting information anonymously. We use this information to improve our Site and services.

Functionality Cookies: These cookies allow our Site to remember your preferences and provide enhanced features.

Marketing/Advertising Cookies: These cookies are used to track visitors across websites. They are used to display relevant advertisements and personalize your experience.  

3.2. Specific examples of cookies we may use include: Session cookies to maintain your login status. Analytics cookies to track website traffic and usage patterns. Preference cookies to remember your language or region settings. Third-party cookies from advertising networks to deliver targeted ads.

4. Types of Cookies We Use

4.1. Essential Cookies: Purpose: Enable core functionality of the website. Examples: Session cookies, security cookies. Legal Basis: Legitimate interest.

4.2. Analytics Cookies: Purpose: Track website traffic and usage. Examples: Google Analytics cookies. Legal Basis: Consent.

4.3. Functionality Cookies: Purpose: Remember user preferences and enhance functionality. Examples: Language preference cookies, region cookies. Legal Basis: Consent.

4.4. Marketing/Advertising Cookies: Purpose: Deliver targeted advertisements and personalize user experience. Examples: Third-party advertising cookies. Legal Basis: Consent.

5. Managing Your Cookie Preferences

5.1. You can manage your cookie preferences through your browser settings. Most browsers allow you to block or delete cookies. However, please note that blocking essential cookies may affect the functionality of our Site.  

5.2. You can also manage your cookie preferences through our cookie consent banner. This banner allows you to accept or decline different categories of cookies.  

5.3. To manage cookies in your browser, please refer to the following resources:

Google Chrome:

https://support.google.com/chrome/answer/95647

Mozilla Firefox:

https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences

Safari:

https://support.apple.com/en-gb/guide/safari/sfri11471/mac

Microsoft Edge:

https://support.microsoft.com/en-us/microsoft-edge/delete-cookies-in-microsoft-edge-63947406-918a-d5c6-ec47-674a81d5

5.4. You can also opt out of third-party advertising cookies through industry-standard opt-out tools: Network Advertising Initiative (NAI): http://optout.networkadvertising.org/ Digital Advertising Alliance (DAA): http://optout.aboutads.info/

6. Third-Party Cookies

6.1. We may use third-party services that set cookies on our Site. These third-party cookies are subject to the respective privacy policies of those third parties.

6.2. We are not responsible for the privacy practices of third-party websites or services.

7. Data Retention

7.1. The retention period for cookies varies depending on the type of cookie. Session cookies are deleted when you close your browser, while persistent cookies may remain on your device for a longer period.

7.2. You can delete cookies from your device at any time through your browser settings.

8. International Data Transfers

8.1. If we transfer cookie data to countries outside your jurisdiction, we will implement appropriate safeguards to protect your data.

DISCLAIMER

1. General Disclaimer

1.1. Legal Print Secure Scan LLC (“we,” “us,” or “our”) provides secure document handling and digital communication services. While we strive to ensure the highest standards of security and confidentiality, we cannot guarantee absolute security or error-free performance.

1.2. The information and services provided on our website, www.legalprintsecurescan.com (the “Site”), and through our services (the “Services”), are for informational purposes only and do not constitute legal, financial, or professional advice. You should consult with appropriate professionals for specific advice tailored to your situation.  

1.3. Your use of our Site and Services is at your own risk. We disclaim all warranties, express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, and non-infringement.  

2. No Legal or Professional Advice

2.1. The information provided on our Site and through our Services is not intended to be a substitute for professional legal, financial, or other advice. You should seek independent professional advice before making any decisions based on the information provided.

2.2. We do not provide legal opinions or interpretations of laws or regulations. Any information related to legal compliance is for general knowledge only and should not be relied upon as legal advice.

3. Limitation of Liability

3.1. To the fullest extent permitted by law, Legal Print Secure Scan LLC shall not be liable for any direct, indirect, incidental, consequential, or punitive damages arising from your use of our Site or Services. This includes, but is not limited to, damages for loss of profits, data, or use, even if we have been advised of the possibility of such damages.  

3.2. We are not responsible for any errors or omissions in the content of our Site or Services.

3.3. We are not liable for any damages or losses resulting from unauthorized access to your data or communications, unless such access is due to our gross negligence or willful misconduct.

3.4. In no event shall our total liability to you for all damages, losses, and causes of action exceed the amount paid by you, if any, for accessing or using our Site or Services.  

4. Security and Confidentiality

4.1. We implement industry-standard security measures to protect your data and communications. However, no method of transmission over the internet or electronic storage is completely secure.

4.2. While we strive to maintain the confidentiality of your information, we cannot guarantee that your communications or data will be completely secure from unauthorized access.

4.3. You are responsible for maintaining the confidentiality of your account credentials and for any activities that occur under your account.

5. Third-Party Links and Services

5.1. Our Site may contain links to third-party websites or services that are not owned or controlled by us. We are not responsible for the content, privacy policies, or practices of any third-party websites or services.  

5.2. Your use of third-party websites or services is at your own risk. We encourage you to review the terms and conditions and privacy policies of any third-party websites or services you visit.  

5.3. Any integration or compatibility with third-party software or services is provided for convenience only and does not imply endorsement or warranty.

6. HIPAA Compliance (If Applicable)

6.1. If you utilize services related to HIPAA compliance, we will make reasonable efforts to comply with HIPAA regulations. However, you acknowledge that HIPAA compliance is a shared responsibility, and you are responsible for ensuring your own compliance.

6.2. We do not provide legal advice on HIPAA compliance and recommend consulting with a qualified healthcare compliance professional.

7. PCI DSS Compliance (If Applicable)

7.1. If you utilize services that involve payment card data, we confirm that we adhere to PCI DSS compliance standards. However, you acknowledge that PCI DSS compliance is a shared responsibility, and you are responsible for ensuring your own compliance.

7.2. We do not provide legal advice on PCI DSS compliance and recommend consulting with a qualified payment security professional.

8. Accuracy of Information

8.1. We make reasonable efforts to ensure the accuracy and reliability of the information provided on our Site and through our Services. However, we do not warrant that the information is accurate, complete, or current.

8.2. You are responsible for verifying the accuracy of any information obtained from our Site or Services before relying on it.

9. Changes to Services

9.1. We reserve the right to modify, suspend, or discontinue our Site or Services at any time without notice.

9.2. We shall not be liable for any damages or losses resulting from any changes to our Site or Services.

10. Governing Law

10.1. This Disclaimer is governed by the laws of the State of Texas.

Contact Information

If you have any questions or concerns about these Terms, please contact us at:

Legal Print Secure Scan LLC
5900 Balcones Drive STE 16328
Austin, Texas 78731, United States
Ph (830) 331-0320

[email protected]